Downloading Avid Media and Bins from Drive (VM376, VM476, VM623)

Video Tutorial

A video tutorial of this guide is now available on Panopto:

Starting a New Avid Project with Google Drive Media & Bins - Video Tutorial

Setting up your Hard Drive

If you are new to Avid or if you are using a new hard drive, you will need to create a couple of important folders before we can get started. Avid Media Composer is extremely picky about file structure and media storage, so we need to create these folders EXACTLY as Avid expects.

On the root of your hard drive (the base of your hard drive - NOT inside of any other folders) create a folder named:

Avid MediaFiles 

Note that there is no space between “media” and “files”

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Inside of your new “Avid MediaFiles” folder, create another folder called:

MXF

It should look exactly like the image below. Now that we have created your Avid file structure, you are ready to download a project.

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Download a project

In Google Drive, locate the project you want to download (check the Index document for descriptions and project settings)

You will either see one zip file (top image below) or folders labeled Media and Bins (bottom image below).

 Screen_Shot_2020-08-31_at_1.30.01_PM.pngScreen_Shot_2020-08-31_at_1.29.45_PM.png

Download both the media and bins by right clicking on the folder/zip and selecting “download.” You should also download any additional files you see, such as the script in the example above. 

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File Management

Drag your zip file to your external hard drive.

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Double click to unzip the files. 

You should see a folder that is labeled with only a number (for example, this folder is named 100) and a folder with bins (containing files ending with .abv) Screen_Shot_2020-08-31_at_1.39.29_PM.png

Drag the numbered folder into your Avid MediaFiles/MXF folder (as shown below). Do not rename this folder or any of its contents. It must live in this location. Screen_Shot_2020-08-31_at_1.51.59_PM.png

Now you should be left with your bin files from the download - we will need these momentarily. First we need to start a project.

Start a new Project

Start a new Avid Project - make sure you create it using the proper settings. The settings for your chosen project can be found in the “Index” document on Google Drive.

avid_new_proj.jpg

Take note of where your Avid Project saves. By default, this is probably set to an “Avid Projects” folder in your documents folder or the “Shared Avid Projects” folder (which is accessible to any user account on your personal computer)

Once you have started your new project, we can use the bin file(s) to set up the rest of your project.

Copying Bins

Locate the bin(s) you downloaded from Google Drive. Right click and copy them.

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Locate your project folder (likely in “Avid Projects” or “Shared Avid Projects”)

Paste the bin files inside of the project folder.

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Back inside Avid, you will need to “refresh” the bins visible in your project by right clicking and creating a new bin. The rest of your bins should appear alongside this new bin in your project window.

bins_in_avid.jpg

Tips

If your media is offline after copying your bins, make sure that the numbered folder is inside the “Avid MediaFiles/MXF” folders. The "Avid MediaFiles" folder must also be save to the ROOT of your hard drive - it can not be hidden inside any other folders.